Email

emailEven with the multimedia excitement of the Web, email is the most frequently used application of the Internet. Many people who have access to the Internet at school, home, and work, use the Internet for no other purpose than to send and receive email.

According to International Data Corporation (IDC), on an average day in the year 2000, 5.1 billion emails are sent in the US and 8.2 billion worldwide. By 2005, 11.5 billion emails will be sent each day on average in the US and 26.1 billion worldwide. (This includes emails sent by individuals for business and personal purposes, but not mass emails sent to large lists.)

It’s all very easy. You create the message, log onto the Internet, and send it. The message first goes to your Internet Service Provider’s mail server, which in turn sends it to the recipient’s mail server. On the way your message may go through several servers, each reading the domain name in order to route it to the appropriate server.

The message then remains in the recipient’s mail server until he requests it by “checking his mail.”

Each email address you send is made up of certain components that help route it to the proper recipient:

Diagram of the anatomy of an email address

The benefits of email are obvious…mostly it’s quick. Also, many people feel that the rules for regular mail don’t apply to email*, making it less formal, which in turn makes email easier to compose and send.

It’s not just friends and coworkers that are receiving email. Wherever you look, the Web is providing email addresses. This has made communication between strangers easier than ever. When you visit a Web site, click on the Web masters email address to let them know what you think. You can read an interesting article online and immediately send the author an email.

As the technology of email communication growing day by day, every company performs their part of business through emails. With the use of this communicating system the chances of important information beinggetting corrupt increases and thus demands security for the data stored, sent and received. Email recovery is possible and essential.

Here are the most popular email websites:

Beginner’s Guide to Effective Email
Includes a style guide and general information regarding the use of email.

Dynamoo: Email Etiquette
Offers a list of do’s and don’ts for email etiquette.

Email Disclaimers
Offering information about email disclaimers including legal aspects, sample disclaimers, software, books, and more.

EmailAddresses: Email Etiquette
Offers a guide of common email courtesies and tips for making a positive impact when sending email.

EmailReplies
Discusses why email etiquette is necessary, lists email etiquette rules,and explains how to enforce these rules by creating a company email policy.

Etiquette For Public E-mail Systems
Learn how to avoid flames, use smilies, signatures, and more.